What We’re Looking For

Source is looking for a Purchasing Project Manager to lead project purchasing, communicate with clients, work with our trusted vendors, and manage multiple projects from early stages through installation and completion. This role will help to implement new and innovative ways to purchase FF&E (furniture, fixtures, and equipment) while streamlining the process and saving time and resources.

The position is a full time, salary, remote role and can be located anywhere within the United States.

Objectives of this Role

This role works with internal teams as well as local and national architects, designers, owners, and contractors. The objective is to successfully budget, purchase, deliver and install FF&E for small to large housing and hospitality projects, in addition to other project typologies. This position requires working within strict budgets, project schedules, and design visions for multiple projects simultaneously.

Responsibilities

From project kickoff, work closely with internal or external specification requirements to ensure specs are staying within budget and within design constraints and vision
Identify priorities of each individual project with team members
Audit all specifications and floorplans and work with designer and/or architect to identify any clarifications
Work with local and national vendor representatives to confirm and pricing and lead time information not available on Source platform
Work with internal teams to keep vendor pricing up to date on the platform for brands that we have uploaded
Work within Source platform to automatically generate specification sheets for designer and client sign off
Work with Logistics team to determine warehousing plan by project
Generate purchase orders, review all invoices, and work with accounting team to pay all vendors in a timely manner
Process any change orders as needed
Solidify project timeline and document all estimated delivery dates
Ensure timely signoff on any necessary sample or finish submittals
Work with project team to track all orders regularly, ensuring accurate and transparent timeline
Work with Installation Manager to determine onsite installation dates and requirements
Work with Installation Manager on punch list items post-installation
Communicate regularly with client and team to provide project status and any updates
Closely track budget and ensure all changes are appropriately communicated
Monitor close out documentation as it is being prepared throughout the project and ensure it is completed within 30 days of installation completion.

Experience and Qualifications

5+ years work experience in Hospitality Procurement
Proficiency in Google Workplace and Microsoft Suite
Proficiency in procurement Software a plus
Strong communication including excellent presentation skills
Ability to multitask and prioritize in a fast paced environment
Excellent attention to detail
Independently oversee and manage large complex projects
Effectively work with both internal and external team members
Strong interpersonal and problem solving skills
Proactively react and respond to any project concerns or issues
Familiarity with commercial interior products and proficient in reading architectural floor plans and specifications
Meet strict and demanding deadlines on a regular basis
Associate’s or Bachelor’s Degree in project management, business management or related field preferred

Salary

$80,000 - $110,000 per year