Headaer Background Image
CareGuide Logo


HeartPayroll - Payroll Administrator

Apply Now!

Please mention that you found this position on Remotedom, it helps us grow.


CareGuide was founded with one thing in mind: to ensure that anyone in search of care can find it. We help people take care of the things that are closest to their hearts: their homes, their pets, their parents, and their kids.

We have 20+ full-time team members who share this commitment - we are parents, grandparents, pet lovers, daughters, and sons. And we have 6 million users who trust us to help find care, and we work hard to make it possible.

CareGuide continues to build up our HeartPayroll and Nanny Lane brands by helping households employ nannies, caregivers, and other household employees, so we’re looking for someone bright who loves solving problems and processing payroll.

You’ll be helping families ensure their nannies and staff get paid on time, accurately, and with the very best service. You’ll also gain valuable experience in an entrepreneurial environment with some of the brightest minds in the industry.

We know you see 10s of 100s of job postings weekly, so thanks for making it far. If you feel like you would be a great fit, where you will be challenged and rewarded daily, please apply - we promise it’s worth it. We think big, work hard and celebrate the successes and losses because both are equally important.


CareGuide is a remote company, and we hire from anywhere in Canada. You must live in Canada and be ELIGIBLE to work in Canada.


You will work alongside a small team that promotes legal and ethical pay for domestic workers across Canada.

We are hiring a full-time payroll administrator.



  • Prepare payroll for nannies and caregivers on a weekly, bi-weekly, semi-monthly, or monthly basis
  • Provide customer service support to clients
  • Prepare various payroll reports
  • Ensure all data files are complete
  • Investigate and resolve payroll discrepancies
  • Work with clients to ensure accurate payroll processing
  • Assist our technical team in building our payroll product to make it simpler and easier to administer payroll for caregivers


  • 1 year of payroll experience preferred but not required
  • You hold a PCP Certificate (or working towards it)


  • You are a people person - customers love chatting with you
  • You love the little details of things, and deadlines are something you appreciate
  • You have strong time management skills and can manage and prioritize multiple tasks efficiently
  • You strive to make an impact - we like to think of ourselves as change-makers who work hard to improve people’s lives
  • You thrive on feedback and take ownership of your work
  • You embrace a no-blame-failure climate - we’re all on the same team
  • You can maintain confidentiality and use discretion
  • You’re not just a problem solver, but are solution-oriented and look at all options before proceeding - you’re inventive and curious



  • 100% remote work environment with our team spread across Canada, from coast to coast
  • $500 to set up your work-from-home space, available to you the day you start
  • Unlimited personal time off
  • Competitive benefits package tailored to you and your needs 
  • Flexible hours (we’re moms, dads, caregivers, pet parents, you name it - we know things come up)
  • Opportunities for personal growth - we are genuinely interested in helping you reach your career goals
  • Monthly local GTHA meetups in the summer (100% optional, and a transportation budget is provided)
  • An end-of-year offsite retreat to connect with the team and plan for the year ahead
  • Our team has certified us as a great place to work by Great Place to Work® Canada 5 years in a row, and we continue to learn from them what makes us great and where we can improve.


Studies have shown that men will apply for a job when they have 60% of the qualifications that are listed. Women are reluctant to apply for a job unless they feel they have 100% of the qualifications that are listed. Wherever your rank on possessing the qualifications we have listed in this posting, we encourage you to apply.


CareGuide is committed to providing equal hiring opportunities for all folks. We value diversity and inclusion and have worked hard to create a culture where individual differences are recognized, respected, and celebrated. All applicants will be considered for employment without regard to race, colour, gender, gender identity, religion, sexual orientation or age.

If you are a person who requires accommodation please reach out to us and we will work with you to meet your needs.

Beware of scams when applying! You should NEVER have to pay for applying for any position. Learn more about scams here.

Remotedom accepts no liability or resposability as consequence on relience upon information on here or external websites.